RESPONSIBILITIES
Cost accounting and controlling
· Responsible to control and monitor project total expenditure including verifying and checking of certain third-party project costs such as subcontractor, transportation and logistics, to ensure that all project expenditures are captured and properly recorded.
· Work with available tools to track actual costs, including manpower effort, equipment usage, procured resources, etc.
· Identify, analyse and assess the commercial risks of projects with regard to the execution.
· Specifically look for cost saving opportunities.
Track & report
· Track performance against plan for sales (forecast accuracy and root-cause analysis - RCA), and working capital target vs actuals.
· Establishment of project cost control execution & reporting plan, including development of any project specific procedures where necessary during project start up.
· Set up project chart of account and involvement in the establishment of Project Work Breakdown Structure (WBS).
· Responsible for the updates of changes to the forecast based on inputs from project management and other project team members as applicable.
Performance reporting
· Responsible to prepare monthly Project Cost Report.
· Gather key data from various functions (project/services, finance, purchasing, logistics, HR, etc.), and conduct analysis to gain insights which will allow the integrated planning team to make operational decisions.
· Develop forecasting methodology and establish monthly routines and interfaces with other project team members and external information providers.
· Provide planning and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc.
Analysis & appraisal
· Analyse cost run rates and variations to extrapolate/forecast total costs, as well as report findings to the program manager, project office, and any financial oversight governance.
· Support projects’ monthly/quarterly forecast for revenue, COGS, margin, asset management and reporting by customer as well as perform inventory costing maintenance/simulation and variance analysis where needed.
· Monitor run rate of SKUs and trigger actions to procurement plan to maintain right inventory levels.
· Perform monthly internal reviews of all assigned projects with operation leaders & highlight risks & opportunities to meet monthly / quarterly plans.
· Perform root-cause analysis, derive insights, engage right stakeholders for corrective actions.
· Rigorously analyse the drivers of business value. Effectively focus on actions that add real and tangible value.
Planning & budgeting
· Prepare budget of projects, plan costs and project cash flows, and communicate with stakeholders for monitoring and controlling.
· Prepare quarterly forecast (outlook).
· Translate project working capital financial information and support project team.
Contract and tender management
· Take part in tender preparation in reviewing project budgets, staffing and work plans to guarantee appropriate fees.
· Responsible to establish the first project budget/forecast based on handover bid from Sales Department.
· Ensure up-to-date maintenance of client contracts that reflect project needs.
· Assist in preparing work program, cash flow and manpower histogram for tenders.
Continuous improvement
· Demonstrate and drive a culture of continuous improvement in processes, including robust analytic capabilities, costing system improvements, improving transparency of reporting while seeking opportunities to simplify and standardize across the organisation.
· Actively promote a culture of doing things right the first time.
· Work to lower cost, improve yield, and lower cycle time.
Business partner
· Act as a strategic business partner, in facilitating project management team and business line managers for key commercial and financial matters.
· Participate in Risk Management Process and assist project team in managing project contingency and sensitivity analysis.
· Support purchasing team by providing purchase price variance (PPV) analysis.
· Increase other departments’ awareness of the cost control function.
Project close-out
· Review and identify projects that require closure. Work with the project management team to ensure costs have been captured properly before closing out projects.
· Consolidate the financial or commercial overview, and record/report lessons learnt.
Other ad-hoc duties
· Support internal and external audit where relevant.
· Provide year-end support of auditor requirements, which may include investigation and reconcilement.
REQUIREMENTS
Academic
Bachelor's Degree in Finance / Business / QS / Engineering or similar.
Work experience
4-7 years' experience in a cost controlling role, or manufacturing or similar.
Strong technical knowledge with costing experience is a must.
Experience in data compilation, analysis and metrics management.
Analytical and problem-solving skills
Good understanding of cost accounting and controlling with proven expertise on project and service costing.
Possess strong analytical skills, proficiency in using spreadsheets to extract, compile, analyse and interpret data, meticulous and detail oriented.
Proactive approach, eye for detail and go getter.
Ability to work in a team environment as well as independently. Someone who is adaptable to change in a fast pace environment.
Organization
Diligent, attention to detail, with a strong team focus and desire to achieve results including the ability to manage multiple priorities and timelines.
Ability to take initiative, set priorities and see projects through to completion.
Confident, analytical, proactive and able to work independently with minimum supervision.
Computer skills
Advance level in MS Excel and good knowledge in Power BI, PowerPoint and Word.
Experience with ERP system with Project Module.
Prior experience with visualization tools – e.g., Power BI will be advantageous.
Able to translate data into actionable insights & presenting it on dashboards and articulate the story of what the data is saying.
Interpersonal and communication skills
Ability to communicate with a high degree of credibility internally across functional lines, with proven ability to work in a team environment, build consensus and foster positive relationships.
Personal
Trustworthy in keeping company’s confidential matters and trade secrets.
Travel may be required on an ad-hoc basis.
Language
Fluent in Bahasa Malaysia and English.
Job Types: Full-time, Fresh graduate
Salary: RM2,853.99 - RM8,565.10 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
- Performance bonus
Ability to commute/relocate:
- Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)
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