Faculty Affairs Coordinator
USC Marshall School of Business
Office of the Vice Dean for Faculty and Academic Affairs
The University of Southern California Marshall School of Business seeks a Faculty Affairs Coordinator to join its team. The Faculty Affairs Coordinator position is an integral part of the Office of Faculty and Academic Affairs staff and assists in day-to-day services supporting the faculty employee life cycle for the Marshall School’s entire faculty population; coordinates and initiates processes for administrative and human resources-related tasks and partners with and assists senior administrators and School staff. The ideal candidate has excellent verbal and written communication skills, is agile, has outstanding interpersonal and organizational skills, and pays attention to detail. Time management skills are essential, and a proven ability to meet deadlines.
This role reports to the Senior Associate Director, Faculty, and Academic Affairs and works closely with senior administrators at various levels within the school and University community, faculty, and staff.
Responsibilities and Duties
The following are cross-functional responsibilities and projects associated with the Faculty Affairs Coordinator role:
- Faculty Recruitment
- Hiring and rehiring of part-time/adjunct faculty
- Coordinating faculty-related special events
- Supporting the faculty promotion and tenure process
- Knowledge of the faculty leaves and sabbaticals process
- Understanding of University policies and guidelines that govern the faculty life cycle
- Processing faculty administrative appointments
- Coordinating schedules and meetings for Marshall faculty committees
- Named Chair/Professorships
- Support the faculty annual performance review and salary proposal submission process
- Knowledge of the faculty phased retirements, modified workloads and emeriti process
- Maintains faculty records and input data for all full-time and part-time faculty, utilizing the University’s archival document systems for reporting-Laserfiche.
- Experience with using Salesforce, Workday, Concur and the University’s faculty application system interface.
- Administrative support to senior administrators
Qualifications
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Minimum Education:
- Bachelor's degree
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Minimum Experience:
- 1 year
-
Minimum Skills:
- Ability to receive supervision and guidance.
- Working knowledge of faculty employee life cycle.
- Highly organized.
- Experienced in Microsoft Office.
- Excellent written and oral communication skills.
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Preferred Experience:
- 3 years
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Preferred Skills:
- Understanding of faculty-related matters (e.g., appointments, promotions, and tenure).
- Highly motivated.
- Experience working with faculty in a university environment.
Anticipated Hiring Range:
The hourly rate range for this position is $36.68 - $52.49. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information
- Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
- Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
- USC is requiring all students, faculty, and staff to submit proof of COVID-19 vaccination and flu vaccination in order to access campus facilities for the fall semester. There is an exemption process available for medical and religious reasons. Your safety is our top priority.
- USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
- The University of Southern California is an Equal Opportunity Employer that Values Diversity.
- University employer contributions may be subject to change due to financial impact of COVID-19
Why join the USC Marshall School of Business?
The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting, finance, marketing, consulting, entrepreneurship, and international business studies.
USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.
For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.
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Minimum Education: Bachelor's degree Minimum Experience: 1 year Minimum Skills: Ability to receive supervision and guidance. Working knowledge of faculty employee life cycle. Highly organized. Experienced in Microsoft Office. Excellent written and oral communication skills. Preferred Experience: 3 years Preferred Skills: Understanding of faculty-related matters (e.g., appointments, promotions, and tenure). Highly motivated. Experience working with faculty in a university environment.
